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Assistant Registrar

East Georgia State Colleg

Full-Time

Swainsboro, GA, USA

JOB DESCRIPTION

ResponsibilitiesSupervises part-time and full-time records office staff members in day-to-day office operations; responsible for the records department in the absence of the Registrar.Responsible for records staff  training on operational and banner related processes.Performs degree audits and awarding of degrees in Banner each semester.Serves as point of contact for all aspects of graduation preparations and tracks graduation statistics for the institution.Serves as point of contact for reverse transfer process.Ingress (e-Core/eMajor) coordinator for records office.Collaborates with academic affairs to develop final exam schedule for each semester; responsible for final exam schedule posting on institutions website.Compiling, processing, and submission of Academic Data Collection (ADC) report each semester.Submit degree files to Parchment for diploma printing each semester.Responsible for reviewing and processing Student work-study applications for records office.Represents the records office for college orientation and other registrar related events.Assist in Banner testing for system upgrades, functionality changes when necessary.Serves as member of Degree Works functional team to include scribing changes for each academic catalog, upgrades audit module and provides staff training.Oversee the auditing of new admission applicants for each semester.Assist with student registration and related problem-solving duties.Assist with ensuring college compliance with records retention, storage and disposal policies.Performs other enrollment management and registrar related duties as assigned.

Required QualificationsKnowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with two years experience or service.Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated.An equivalent combination of experience and education will be considered.

Preferred QualificationsThree years prior experience in enrollment management.One year of Registrar/Records office related experience in higher education setting.Five years prior experience with Banner or similar student information system.

Required Documents to AttachResumeLetter of InterestThree Professional References

Knowledge, Skills, & AbilitiesKnowledge of federal, state and institutional policies and procedures related to student registration and records management.Knowledge of Registrar-related functions and processes.Knowledge of computers and job-related software programs.Skill in the supervision of personnel.Skill in the analysis of problems and the development and implementation of solutions.Skill in oral and written communication.

Equal Employment OpportunityIndividuals who need reasonable accommodation in order to participate in the application process should contact the Office of Human Resources at 478-289-2035. Deaf and Hard of Hearing callers may access our campus phone numbers by utilizing your state relay service (such as the Georgia Relay Service) or by utilizing Video Remote Services. East Georgia State College is an Affirmative Action, Equal Opportunity and Tobacco-free Institution, Federal law requires ID and employment eligibility verification prior to employment. Georgia is an Open Records state. East Georgia State College (EGSC) is an associate and baccalaureate degree granting, residential, liberal arts state college of the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award certificates, associate degrees and baccalaureate degrees. Contact the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of East Georgia State College.

Background CheckAn offer of employment is contingent upon completion of a background investigation, including a criminal background check demonstrating your eligibility for employment with East Georgia State College, as determined by East Georgia State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials, and if applicable, a satisfactory credit check, Motor Vehicle Record (MVR), physical, drug screening, and psychological exam.

Questions? Contact EGSC Human Resources at 478-289-2035


www.egu.edu

131 College Circle Swainsboro, GA 30401

8/9/23

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